QaMPS Constitution and By-Laws has been submitted to International Organization of Medical Physics (IOMP); and QaMPS has been registered as full member by virtue of its compliance with IOMP requirements.

 

 

 

Article 1:  Title

 

This organization shall be known as the " Qatar Medical Physics Society (QaMPS)" thereafter called "The Society". Its members will be hereafter referred to as “The Members”.  The Society constitutes the umbrella organization for Medical Physics Professionals based in  Qatar.
 

Article 2:  Status

 

The Society is an independent, non-governmental body.  It is strictly a non-profit organization, with its resources being exclusively used to foster and promote the objectives stated in Article 4.0 of this By-Laws, with the ultimate goal of furthering knowledge and understanding in Medical Physics and thus contributing to the enhancement of healthcare delivery.


Article 3:  Location and Language

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          3.1    The Society headquarters shall be in Doha, Qatar.

          3.2    Arabic and/or English languages will be used according to need.


Article 4:  Objectives

The objectives of the Society are as follows:
 

          4.1    To promote, develop and disseminate technology and science related to Medical Physics for the public benefit.

          4.2    To further enhance Radiation Protection by promoting relevant knowledge, information, training and research.

          4.3    To encourage and enhance the development of research activities in Medical Physics.

          4.4    To foster interdisciplinary collaboration and activities and thus encourage the exchange of experiences and transfer

                   of technology amongst professionals working in the health and training sectors;

          4.5    To act as a forum for promoting conferences, publication of articles, training courses, meetings and seminars

          4.6    To establish collaboration with other international and national societies and agencies.

          4.7     To publish, within its financial means, a newsletter to inform its members and interested parties of its development

                   in the field of Medical Physics To undertake such activities to promote public awareness in the field of Medical

                   Physics, as its resources permits.

          4.8    To reflect and promote the interests of its Members and seek participation in relevant governmental committees,

                   forums or meetings which may be set up concerning their fields of interest, with the aim of presenting the Society’s

                   views.

          4.9    To encourage educational programs that will  develop and enhance scientific and technical expertise in Medical

                   Physics.

           4.10  To ensure that each and every member as well as any professional group that y arise within the Society   

                   collaborates with each other to so as to develop bilateral links to further Medical Physics practice.
 

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Article 5:  Membership

          5.1  Membership Category

                 The Society has three (3) categories of membership, and are as follows:
 

                    5.1.1    Full Member:

                                5.1.1.1  Have a postgraduate university degree (MS and/or PhD) in Medical Physics, and must

                                             be residing in Qatar.

                                5.1.1.2  Full voting rights apply.

            

                    5.1.2    Honorary Member:

                                5.1.2.1  Have an MD degree with specialty in Radiation Oncology, Radiology or Nuclear Medicine.

                                5.1.2.2  No voting rights.
 

                    5.1.3    Associate Member:

                                5.1.3.1  Have a postgraduate university degree in biomedical Engineering, Nuclear Physics, health

                                             Physics, Paramedical, or in any other field relevant to Medical Physics

                                5.1.3.2  Not residing in Qatar.

                                5.1.3.3  No voting rights.

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          5.2  Conditions of Admission
                   5.2.1   No person shall become a Member  of the Society unless the candidate has been approved by the

                              Council in accordance with Article 5.

                   5.2.2   Every candidate in the election shall complete the required QaMPS Membership Application Form.

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          5.3  Members Rights and Obligations 

                 Every Member, regardless of category, has the following rights and obligations:
 

                   5.3.1   To be elected or elect others for the various offices of the Society with the exception of the post for

                              President which requires the elected to be in the full membership category.

                   5.3.2   To participate in any voting exercise during General Meetings with one voting right

                   5.3.3   To submit items for discussion by the Council according to the relevant rules.

                   5.3.4   To abide by the articles of the Society.

                   5.3.5   To foster the objectives of the Society.

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          5.4  Termination of Membership
         

                   5.4.1   Membership to the QaMPS may be terminated:

                               5.4.1.1  Upon the wish of a Member, whereby a written notice by the Member shall be sent to the

                                            Secretary, seeking to terminate her/his membership
                               5.4.1.2  Upon the death of a Member.
                               5.4.1.3  When the President has approved a Council recommendation, voted by majority of the Council

                                            Members, that a particular Member has behaved in a manner which has brought disrepute to

                                            his profession and the Society.

         

                   5.4.2   Any member whose membership is terminated loses all benefits, rights and obligations arising from the

                              articles of the Society.
 

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Article 6:  Governing Body

          6.1   The governing body of the Society shall be the Executive Council.  It executes the policy of the Society and

                  manages its affairs. 

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          6.2   The Executive Council is composed of the following:

 

                  6.2.1  The currently elected officers, such as the:

                            6.2.1.1  President

                            6.2.1.2  Vice President

                            6.2.1.3  Secretary

                            6.2.1.4  Treasurer

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                  6.2.2  An ex-officio member who is the immediate Past President. 

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          6.3  Election and Terms of Office

                 6.3.1  The elected Executive Council members, as mentioned in Article 6.1.2 shall constitute themselves into a

                           body within one (1) week after their election by secret ballot.

                 6.3.2  For each office, an Executive Council member will need to be nominated and seconded by two other

                           Executive Council members.

 

                 6.3.3  The term of office for any elected Executive Council member is three (3) years. All members are eligible for

                           re-election except the President, where the Vice President becomes the new President.
         

                 6.3.4  If an elected Executive Council member resigns during his/her term of office, the Council appoints the

                           second highest voted for the particular post as his/her replacement to the Executive Council, who will serve

                           the remainder of the resigned member’s term.  If no second-highest voted exists, the Executive  Council

                           appoints a corporate member to fill the post.

 

          6.4  Executive Council Meetings

 

                 6.7.1  The Executive Council convenes regularly at least four (4) times a year.  Any additional meeting may be

                           arranged, at the discretion of the President or half plus one of its members.

                 6.7.2  The Executive Council is considered to be in quorum when any three (3) members are present.   If a member

                           of the Council is unjustifiably absent from two (2) consecutive meetings, he/she loses his/her post and is

                           replaced by the second-highest voted for a particular post.  If no second-highest voted exists, the Executive

                           Council appoints one of the corporate members to fill the post.  

 

                 6.7.3   Each Executive Council member has one (1) voting right.  In the case of equality in votes, the President has

                            the casting vote.

 

                 6.7.4   The Secretary keeps all minutes of Council meetings.

 

          6.8   The Council shall nominate members to represent the Society in any government or other committees external to the

                  Society.

                  
         6.9   Any discipline covered by this Society may establish a professional or scientific groups affiliated to international

                  organizations, following the Executive Council’s authorization, as well as their own society.

    

          6.10  The Executive Council may set up standing Committees composed of its members to facilitate any of the Society’s

                   specialized work.

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Article 7:  Roles and Responsibilities of the Executive Council Members

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          7.1  The President
                 7.1.1    Chairs the AGM’s, Council and Executive Board Meetings.
                 7.1.2    Co-signs, with the Secretary, all correspondence concerning the convening of meetings.
                 7.1.3    Co-signs, with the Secretary, the minutes of Council Meetings
                 7.1.4    Co-signs, with the Treasurer, bank withdrawals and authorizations for payments.
                 7.1.5    Signs any routine correspondence related to Society business

                 7.1.6    Represents the Society in all legal and non-legal matters.
 

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          7.2  The Vice President
                 7.2.1   Replaces the President in his/her duties upon the absence of the President or upon delegation by the

                            President to replace him/ her in any meetings or assembly.

                 7.2.2   Becomes the President once the current President Term ends after three (3) years.
 

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          7.3  The Secretary
                 7.3.1   The Secretary keeps a Book of Minutes and a Register of Members.
                 7.3.2   Carries out all correspondence of the Society.
                 7.3.3   Prepares Ballot Papers and all related correspondence.
                 7.3.4   Keeps a record of applications for membership and submits them to the Council.
 

          7.4  The Treasurer
                7.4.1    Keeps the accounts of the Society and prepares its budget following the directives of Council and the President.
                7.4.2    Collects all fees and dues owed to the Society, issue receipts and makes relevant bank deposits.
                7.4.3    Keeps in his charge a petty cash account with the amount approved by Council.
                7.4.4    Keeps a Register of Members’ subscriptions and other fees.
                7.4.5    Presents accounts for audit to any Auditor the Council may decide to appoint.

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Article 8:  Committees

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          8.1    Science Committee (SC)

                   The objective of the SC is to promote collaboration in scientific research and exchange of scientific information

                   and materials between QaMPS members through communications and publication.  

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          8.2    Professional Relations Committee (PRC)    

                   The PRC aims to promote the professional relations, status and recognition of the Medical Physics profession in

                   Qatar.  Members of the PRC are appointed by its Chairman.                 

       

          8.3   Education and Training Committee (ETC)

                  The functions of ETC is to promote activities related to education and training of    QaMPS members for the purpose

                  of improving the quality of medical services for patients in Qatar.

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          8.4    Nominating Committee (NC)

                   The Nominating Committee shall consist of the President, Vice-President, the Immediate Past President, and three (3)

                   Members to be elected by the Council. The Vice-President shall serve as the Chairman.

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          8.5    Newsletter and Website Committee (NWC)

                   This Committee is responsible for the development and the administration of the QaMPS website and the  QaMPS

                   Newsletter.

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Article 9: General Meetings

          9.1    The Society shall hold a general membership meeting, at least once a year.
          9.2    The Secretary shall circulate to all members the meeting agenda and any related documents in all meetings.
          9.3    The President chairs all meetings.  In the absence of the President, he may delegate the Vice President to chair the

                   meeting.

          9.4    The President shall present to the general membership a yearly report of activities of the Society; including the

                   proposed budget, activities and policies for the forthcoming year.

          9.4    The Treasurer shall present the accounts and financial standing of the Society

          9.5    The Secretary records the minutes of the meeting.

          9.6    All decisions at meetings are carried out by simple majority vote of the members present.

          9.7    In the case of election for new Executive Council Members, a Ballot Committee shall be established during the

                   assembly, which shall be composed of any three (3) members of the Society who are not candidates.  The

                   Committee shall be constituted of Chairman, Secretary and Member who will facilitate the elections, by secret

                   ballot.

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Article 10:  Funds

           16.1    The Society will have funds available from the following sources:
                      16.1.1  Special activities, such as seminars, training courses, conferences, etc.

                      16.1.2  Income from any property owned by the Society.
                      16.1.3  Financial support from Middle East Federation of Organizatiosn of

                                  Medical Physics (MEFOMP) and Internationa Organization of Medical

                                  Physics (IOMP).

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Article 11:  Dissolution

 

          11.1    The Society will be considered dissolved in the following instances:

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                     11.1.1  If dissolution is  decided by a secret ballot of two thirds (2/3) of the majority, which this shall transpire

                                 in a  specially convened general membership meeting.

                     11.1.2  If its members are reduced to less than 20.

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          11.2    Upon dissolution, QaMPS property  shall be given to charitable organizations, as decided by the majority of the

                     Executive Council/Members before the dissolution.

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Article 12:  Constitutional Amendments

           12.1    This statutes or Articles thereof may be amended by a majority of the voting members at a specially convened

                      general membership meeting.
           12.2    The Executive Council may also submit proposed amendments in writing to the specially convened general

                      membership meeting.

           17.3    Members wishing to have amendments considered by the specially convened general membership meeting must

                      submit their wish to the Executive Council in writing together with signatures of one-third (1/3) of the

                      membership.
           17.4    Any Article of the Society may be changed only by a specially convened general membership meeting following

                      majority vote of members present. The proposed constitutional changes should be circulated to all members 15

                      days prior to the general meeting.

 

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